Keyboard Shortcuts for Microsoft Outlook 2016 for Mac (140 Keyboard Shortcuts Tips)

Keyboard shortcuts are extremely useful for purposes of improve speed and productivity when working with Outlook. Keyboard shortcuts may consist of one key or combination of two or more keys that allow users an easier way to interact with computer applications without the need to use a mouse to perform the operation. In addition, keyboard shortcuts also allow users to work with virtually every command or feature by using the keyboard.

Here’s the full list of Microsoft Outlook 2016 keyboard shortcuts or accelerator hotkeys that are available on the application for Mac:

COMMAND + S: Save an item

COMMAND + P: Print an item

COMMAND + Z: Undo the last action

COMMAND + Y: Redo the last action

COMMAND + M: Minimize the active window

SHIFT + COMMAND + N: Create a new folder in the navigation pane

COMMAND + \: Hide the reading pane or show it on the right

SHIFT + COMMAND + \: Hide the reading pane or show it below

SHIFT + COMMAND + M: Move the selected item to a different folder

SHIFT + COMMAND + C: Copy the selected item to a different folder

COMMAND + A: Select all items in the item list, if the item list is the active pane

OPTIONS + COMMAND + R: Minimize or expand the ribbon

COMMAND + H: Hide Outlook

COMMAND + Q: Quit Outlook

 

Windows and dialog boxes

COMMAND + 1: Go to Mail view

COMMAND + 2: Go to Calendar view

COMMAND + 3: Go to Contacts view

COMMAND + 4: Go to Tasks view

COMMAND + 5: Go to Notes view

COMMAND + 7: Open the Sync Status window or make it the active window

COMMAND + 8: Open the Sync Errors or make it the active window

COMMAND + 0: Open the Contacts Search window

COMMAND + COMMA (,): Open the Preferences dialog box

COMMAND + TILDE (~): Cycle forward through open windows

SHIFT + COMMAND + TILDE (~): Cycle back through open windows

COMMAND + W: Close the active window

COMMAND + O: Open the selected item

TAB: Move forward through controls in a window

SHIFT + TAB: Move back through controls in a window

 

Search

OPTION + COMMAND + F: Do a basic search in Outlook

SHIFT + COMMAND + F: Do an advanced search in Outlook

COMMAND + F: Find text within an item

COMMAND + G: Find the next instance of the text you searched for in an item

COMMAND + SHIFT + G: Find the previous instance of the text you searched for in an item

 

Mail

COMMAND + N: Create a new message

COMMAND + RETURN: Send the open message

COMMAND + K: Send all messages in the Outbox and receive all incoming messages

SHIFT + COMMAND + K: Send all the messages in the Outbox

COMMAND + S: Save the open message and store it in the Drafts folder

COMMAND + E: Add an attachment to the open message

COMMAND + COLON (:): Open the Spelling and Grammar dialog box

CONTROL + COMMAND + C: Check recipient names in the open messages

COMMAND + R: Reply to the sender of the message or, if the message is from a mailing list, reply to the mailing list

SHIFT + COMMAND + R: Reply to all

COMMAND + J: Forward the message

COMMAND + O: Open the selected message in a separate window

OPTION + COMMAND + APOSTROPHE (‘): Clear the flag for the selected message

COMMAND + SHIFT + J: Mark the selected message as junk mail

COMMAND + SHIFT + OPTION + J: Mark the selected message as not junk mail

CONTROL + [: Display the previous message

CONTROL + ]: Display the next message

SHIFT + CONTROL + [: Navigate to the previous pane in the Mail view

SHIFT + CONTROL + ]: Navigate to the next pane in the Mail view

SHIFT + COMMAND + M: Move the selected message to a folder

COMMAND + HYPHEN (-): Decrease the display size of text in an open message or in the reading pane

COMMAND + PLUS (+): Increase the display size of text in an open message or in the reading pane

SPACEBAR: Scroll down to the next screen of text or, if you are at the end of a message, display the next message

SHIFT + SPACEBAR: Scroll up to the previous screen of text or, if you are at the beginning of a message, display the previous message

DELETE: Delete the selected message

SHIFT + DELETE: Permanently delete the selected message

COMMAND + DELETE: Delete the current message, and, if the message window is open, close it

COMMAND + T: Mark selected messages as read

SHIFT + COMMAND + T: Mark selected messages as unread

OPTION + COMMAND + T: Mark all messages in a folder as read

 

Calendar

COMMAND + N: Create a new appointment

COMMAND + O: Open the selected calendar event

DELETE: Delete the calendar event

COMMAND + T: Switch the view to include today

COMMAND + LEFT ARROW: COMMAND + RIGHT ARROW: In day view, move to the previous day. In week and work week views, move to the previous week. In month view, move to the previous month.

COMMAND + RIGHT ARROW: In day view, move to the next day. In week and work week views, move to the next week. In month view, move to the next month.

SHIFT + CONTROL + [: Navigate to the previous pane in the Calendar view

SHIFT + CONTROL + ]: Navigate to the next pane in the Calendar view

 

People

COMMAND + N: Create a new contact

COMMAND + O: Open the selected contact

DELETE: Delete the contact

CONTROL + [: Close the current open contact and open the previous contact

CONTROL + ]: Close the current open contact and open the next contact

SHIFT + CONTROL + [: Navigate to the previous pane in the People view

SHIFT + CONTROL + ]: Navigate to the next pane in the People view

 

Tasks

COMMAND + N: Create a new task

COMMAND + O: Open the selected task

DELETE: Delete the task

CONTROL + [: Close the current open task and open the previous task in the Tasks list

CONTROL + ]: Close the current open task and open the next task in the Tasks list

SHIFT + CONTROL + [: Navigate to the previous pane in the Tasks view

SHIFT + CONTROL + ]: Navigate to the next pane in the Tasks view

 

Notes

COMMAND + N: Create a new note

COMMAND + O: Open the selected note

DELETE: Delete the note

CONTROL + [: Close the current open note and open the previous note in the Notes list

CONTROL + ]: Close the current open note and open the next note in the Notes list

SHIFT + CONTROL + [: Navigate to the previous pane in the Notes view

SHIFT + CONTROL + ]: Navigate to the next pane in the Notes view

COMMAND + J: Send a note as an email

CONTROL + COMMAND + J: Send a note as an HTML attachment to an email

 

Editing and formatting text

COMMAND + X: Cut the selected text to the Clipboard

COMMAND + C: Copy a selection to the Clipboard

COMMAND + V: Paste a selection from the Clipboard

SHIFT + OPTION + COMMAND + V: Paste a selection from the Clipboard and match the destination style

COMMAND + B: Make the selected text bold

COMMAND + I: Make the selected text italic

COMMAND + U: Underline the selected text

SHIFT + COMMAND + X: Strikethrough the selected text

LEFT ARROW: Move the cursor left one character

RIGHT ARROW: Move the cursor right one character

UP ARROW: Move the cursor up one line

DOWN ARROW: Move the cursor down one line

OPTION + UP ARROW: Move the cursor to the beginning of the current paragraph

OPTION + DOWN ARROW: Move the cursor to the end of the current paragraph

OPTION + LEFT ARROW: Move the cursor to the beginning of the current word

OPTION + RIGHT ARROW: Move the cursor to the end of the current word

DELETE: Delete the character to the left of the cursor, or delete the selected text

Delete (If your keyboard does not have a Delete key, use FN + DELETE.

): Delete the character to the right side of the cursor, or delete the selected text

TAB: Insert a tab stop

COMMAND + LEFT ARROW: Move the cursor to the beginning of the line

COMMAND + RIGHT ARROW: Move the cursor to the end of the line

COMMAND + UP ARROW: Move the cursor to the top of the message body

COMMAND + DOWN ARROW: Move the cursor to the bottom of the message body

COMMAND + HOME: Move the cursor to the beginning of the selected text

COMMAND + END: Move the cursor to the end of the selected text

PAGE UP: Scroll up

PAGE DOWN: Scroll down

 

Flagging messages, contacts, and tasks for follow up

CONTROL + 1: Flag the selected item for follow up, with Today as Due Date

CONTROL + 2: Flag the selected item for follow up, with Tomorrow as Due Date

CONTROL + 3: Flag the selected item for follow up, with This Week as Due Date

CONTROL + 4: Flag the selected item for follow up, with Next Week as Due Date

CONTROL + 5: Flag the selected item for follow up, with No Due Date

CONTROL + 6: Flag the selected item for follow up, and add a custom Due Date

CONTROL + =: Flag the selected item for follow up, and add a reminder

CONTROL + 0: Mark the selected item as Complete

OPTION + COMMAND + APOSTROPHE (‘): Clear the selected item’s follow-up flag

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